User Management Video Tutorials
- Examinee User Creation. This video tutorial will guide you through the process of creating examinees (right click on the video to open in a new tab).
- Non-examinee User Creation. This video tutorial will guide you through the process of creating non-examinees (site admin, reporter, proctor, assignment admin).
User Roles
Express users may be classified into two categories - examinees and non-examinees. An examinee is a a person taking the examination or test.
Non examinees and their basic roles are described as follows:
User | Role |
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Organization Administrator (admin) | Has access to manage all functions within an organization and across its sites. In addition, Org Admins can:
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Site Administrator (siteadmin) |
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Assignment Administrator (assignmentadmin) | Create assignments and promotions/coupons. |
Reporter/Report Administrator (reportadmin) |
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Proctor (proctor) |
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Attributes
Attributes are additional information or data that is relevant to a user, for example Site. It may be used to
specify user and associated data access within the organization.
Organization Administrators may change or update
users'
information (such as password, role, site, etc) or attributes from by
locating the user
the User List, and clicking on
the corresponding icon.
Managing Attributes: Site Use Case
Adding an Examinee to a Site Attribute
Examinee attributes can only be added /or updated manually or using the the Examinee CSV Import tool. An examinee's attributes can be viewed from the the Examinee Attributes tab.
Adding a Site (or other attributes) to examinees:
To move an examinee from one site to another:
To add examinee to another site:
A user may have more than one Site as an attribute. An additional site can be added to a user on the User Attributes page:
Additional sites can be added to multiple users tab (User List - User Profile).Any number of custom attributes can be added.
Move Examinee from one Site to another
Add User to Multiple Sites
Users may belong to more than one Site at a time. Additional sites can be added to users by adding a + to the Site header (+Site) and imported (using the CSV corresponding CSV tool)
Import Header example: User Name,password,First Name,Last Name,Email,+Site
IMPORTANT: if the + is not included in front of the Site header, the current Site attribute of the user site or custom attribute header the user's profile will be overwritten by the new Site or custom attribute being imported. In addition, the username cannot be updated. It is strongly encouraged to use the examinee's email or a unique username. This eliminates overwriting the information of that examinee. For example, wsmith is NOT a strong username. Two users (examinees, reporters, proctors can have the same custom custom attributes, but NOT the same usernames.
Use Case 1.:
Proctor and Reporter both have the Site attribute called Florida called Florida Keys Community College (Key West). Examinees imported also have the Site = attribute Florida Keys Community College (Key West).
The proctor can will be able to view the examinee list and associated data in the roster report for Florida for Florida Keys Community College (Key West examinees) examinees.
The Reporter can view only examinee data (roster and item analysis) for Florida for Florida Keys Community College (Key West).
Use Case 2.: Proctor and examinee both have a the Site attribute called Florida called Florida Keys Community College (Key West). Examinee site attribute The examinee Site attribute is updated to Broward College (Fort Lauderdale). The examinee will be removed from Florida Keys site and added to Broward College (Fort Lauderdale). Proctor Florida Keys would not view examinee in the user list or data in report.
Import Header Example:
User Name,Password, First Name, Last Name, Email, Site
cally@vantage.com, 2Beagle,Cally, Maguire, cally@vantage.com, Broward College (Fort Lauderdale)
Result:
The examinee will be removed from Florida Keys site and added to Broward College (Fort Lauderdale).
Use Case 3. Proctor
Proctor Florida Keys Community College (Key West) will no longer see the examinee in the user list or associated data in reports.
Use Case 3:
Proctor and examinee have a Site attribute called Florida called Florida Keys Community College (Key West). Additional site Broward College (Fort Lauderdale) added to examinee profile by adding a + to Site (+Site) and imported.
Import Header Example:
User Name, password, First Name, Last Name, Email,+Site
cally@vantage.com, 2Beagle,Cally, Maguire, cally@vantage.com, Broward College (Fort Lauderdale). Import would now displays the
Result:
The examinee profile with will now show two site attributes (see below image). Proctor
Proctor Florida Keys and Proctor Broward College would both view the be able to see this examinee in the user list and also associated data .
as well.